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Volunteer Job Descriptions



IdleWild Tidal Waves

Volunteer Job Positions


Parent participation and volunteering is vital to a successful swim team! We not only need your child to swim but we need your help!! Listed below is a brief description of the volunteer positions that need to be filled for every meet. None of the jobs are especially difficult and simple training is provided as needed; however, some of the positions (denoted with an asterisk *) do require attending special training sessions and must be filled first. Everyone is brand new to this swim league this year so we encourage you to attend training, try a special position and your knowledge you’re your special training will be beneficial every year! The Idlewild Swim team Board will always be on deck to help provide assistance and answer questions as well as the parent volunteers from the other swim team who can offer assistance and be a wealth of knowledge.  

We welcome volunteers such as grandparents, aunts, uncles, older siblings, and those that need volunteering hours.

*Referee: The referee is the chief official for each swim meet. He/She is responsible for the conduct of the meets and is the final authority on the interpretation and enforcement of all swimming rules. Prior to the start of each race, the referee sounds four short whistles to advise the participants to get ready. After the announcer or starter announces the event, the referee sounds one long blast as a signal for swimmers to get into position for the start or to jump feet first into the water for a backstroke event. For backstroke events, a sound blast is given to bring the swimmers to the wall for the start. When the referee sees that all the swimmers are ready, he extends his arm pointing toward the starter. At this point, the starter takes control.

*Starter:  starts each event with the announcement of the age and stroke and the words "SWIMMERS TAKE YOUR MARK", pauses to make sure that all swimmers are motionless, and then gives an electronic sound or a blast of a whistle.  He/She shall be the sole judge of FALSE STARTS and all false starts shall be restarted. 

*Head Timer: Organizes and briefs the Lane Timers on their duties prior to the meet and is in charge of the lane timers throughout the meet. The head timer has the authority to remove and replace any lane timer, with the approval of the home meet director.  

*Stroke and Turn Judge:  Work in pairs on each side of the pool with one member of a pair being from each team. Judges only rule on infractions on their side of the pool. They observe strokes, turns, and finishes to see that swimmers comply with requirements for that stroke.  

*Scorer: Marks the official time for each swimmer, records the order of finishes and verifies the computer results. Assigned to work for one-half of the meet. With this job, you see the race results before anyone else. 

*Lane Timer:  Records the swimmer’s time. If you can start and stop a stopwatch, you can be a timer! Each timer is provided a stopwatch and assigned a lane; there are three timers for each lane. All three times are recorded and the middle time becomes the official time. Timers are assigned to work for one-half of the meet. This job gives you the best view of the pool and the swimmers during their races. 

*Awards Clerk: Determines the winner of each individual event heat and awards that swimmer a heat winner ribbon. Assigned to work for one-half of the meet. 

* Safety Marshalls: Directs traffic and parking in the parking areas before the start of the meet.  Persons must also be calm, discreet, patient and polite with the swimmers, coaches, and guests while maintaining control and applying the rules; they shall be responsible to the referee for all aspects of safety related to conduct during the warm-up period. Usually, the person acting as the Safety Marshall is also working another position during the meet.

*Announcer: Announces first, second and final calls for each event.  Works closely with the starter to keep the meet running smoothly.   The announcer will need to anticipate flow based on the number of swimmers, the stroke, the number of lengths to be swum, and the age of the swimmers. 

*Runner:  Responsible for obtaining the completed event cards and DQ forms for each race from the timers and judges. The cards and DQ forms are delivered to the scoring table.   The job title is very descriptive. Runners should have good tennis shoes that work well on slippery wet surfaces. Assigned to work for one-half of the meet. This job keeps you moving around at the poolside and the time passes quickly.

Concessions: Sells concessions. Helps set up and tear down concession stand. Assigned to work for one-half of the meet.

*Relay Coordinator:  Responsible for lining up the swimmers for relay events and getting them to the starting blocks in the correct order and on time. Assigned to work for one-half of the meet. This job gives you the chance to see your swimmer immediately before his/her event. 

*Clerk of Course: Responsible for ensuring meets are run smoothly and fairly by seeding swimmers from both teams and overseeing that they swim in the proper event, heat, and lane. At all meets, the clerk oversees Idlewild swimmers by adjudicating seeding, scratches, and reseeds with the opposing clerk. At home meets, the clerk (with helpers) will set up (!st half) and break down (2nd half) clerk of course station, conduct seeding to ensure fair placement (1st half), call swimmers by event and allocate lanes/heats, direct swimmers to proper blocks, reseed on the fly  based on no-shows/scratches, and run cards to timers. The first-half clerk is more intense than the second half.

*Data Entry:  Responsible for entering data from time cards and verifying data entered. Assigned to work for one-half of the meet. With this job, you see the race results before anyone else.

Team Photographer: take pictures of swimmers during the meets to be used for our website.

Meet set-up:  Sets up the pool area for the swim meet. Moves deck chairs, starting blocks, sets up canopies, announcer stand, and ready bench.   This position requires time on Friday evenings prior to home meets and either Friday evenings or early Saturday mornings prior to the start of away meets (depending on restrictions of various teams regarding set up times).  May also require picking up equipment such as tarps and canopies from Gilliland Creek Pool to transport them to away meets. 

Meet clean-up: During the last few minutes of a meet, the crew begins taking down and storing items in preparation for vacating the pool immediately after the meet. Away meets may also require transporting the equipment back to Gilliland Creek Pool for storage.  

Custodian: Keeps the pool deck clean of debris and does a routine check of the bathrooms to ensure they are clean; assists in observing trash cans to ensure trash cans are not overflowing and need to be emptied.

Concession Purchasing: Responsible for using swim team funds to purchase food/ items to be sold during the meets.


The following committees need members to assist the swim team board. Please note that these committees are not a requirement. Therefore, being a member of one of these committees does not fulfill the parent volunteer requirement. However, we would love your help!

Fundraiser: Meeting with the fundraiser committee to help brainstorm and carry out new ideas and fundraisers to help raise funds for the swim team.

Website Coordinator: Assists swim team board member in putting swim records and putting information on swim team website.

Apparel: Assists in helping sell apparel at the meets (e.g., replacement caps, goggles)

Sponsorship: Assists the swim team board finding new sponsorships to support funding for our swim team.

Spirit and Swim Team Buddies Coordinator: Responsible for creating fun events and spirit nights that helps create camaraderie between our swimmers. 

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